Patient Services Advisor - UPMC Kildare Hospital - UPMC

Patient Services Advisor – UPMC Kildare Hospital

Please send letter of application along with an up-to-date CV to Hazel Swords, HR Business Partner, UPMC Kildare Hospital,

Role: Patient Services Advisor

Based at: UPMC Kildare Hospital, Clane

Patient Services Advisor
Contract: Full time, fixed term


Duties & Responsibilities:

Reception, Switchboard and Outpatients Department
  • Deliver an excellent patient experience to all our patients and stakeholders both internally and externally.
  • Manage all contractor, visitor and patient pathways daily, adhering to policies and procedures and ensuring a professional service is always delivered.
  • Manage call volumes and progress any queries left via voicemail in an efficient and professional manner.
General Administration and Finance Support Duties
  • Liaising with medical secretaries, clinical teams, and the central administration / finance office to ensure matters are dealt with in an efficient manner.
  • Manage the on-site claims forms process.
  • Cash management for site.
  • Responsibility for the smooth running and admission of all patients attending the admissions, desk daily. The Patient Services Advisors work closely with the clinical team and suites team to ensure the smooth running of the admissions function.
  • Utilise iSoft and Certify to manage the admissions and cash management processes.
  • All Insurance & revenue collections are completed daily.
  • DNA & cancellations are actioned and communicated to all relevant departments.
Medical Records
  • To efficiently manage the distribution and filing of patients’ charts in the hospital on a daily basis through the hospital patient management system and by continuous liaison with the ward, pre-assessment nurses, centralised administration scheduling and finance teams, and consultant’s secretaries to ensure efficient chart management and distribution.
  • To trace medical records as they enter and leave medical records and ensure that this is done on a timely basis.
  • To review booking forms and make up charts for existing patients according to department protocol; priority, physical, routine.
  • To file all correspondence, blood, histology’s, and other test results in patient’s charts in line with department KPI’s.

Essential Requirements:

  • One years’ experience in a similar role or healthcare setting
  • Excellent working knowledge of Microsoft Office Packages
  • Business/Secretarial Qualification preferable

This job description is intended to be an outline of the areas of responsibility. As UPMC Kildare Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the hospital.

About UPMC

A $23 billion healthcare provider and insurer, Pittsburgh, Pennsylvania-based UPMC is inventing new models of patient-centred, cost-effective, accountable care. Working in close collaboration with the  University of Pittsburgh Schools of the Health Sciences, UPMC shares its clinical, managerial and technological skills worldwide through its innovation and commercialisation arm, UPMC Enterprises, and through UPMC International.

Providing high-quality healthcare in the South East since 2006, UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Kildare Hospital in Clane, UPMC Aut Even Hospital in Kilkenny, the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations at UPMC Whitfield and in Cork, and the UPMC Concussion Network. UPMC is the Official Healthcare Partner of the GAA and GPA.

Telephone: 051 337 400
Telephone: 051 337 400

Telephone: 045 982300

Telephone: 056-7775275
Telephone: 051 337 444

Telephone: 051 359 757

Carlow Outreach Centre
Telephone: 059 9140236

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